Admin Coordinator Medical (m/f/d)

Our client is a worldwide leading operating biopharmaceutical enterprise whose German subsidiary is based in Munich. He is one of the largest research-based biopharmaceutical company in the world and his global-leading approach to address unmet medical needs for patients with life-threating diseases is revolutionary.

Our client has a well-known history in scientific breakthroughs. He has recently developed innovative new therapeutics and advanced care of patients confronting life-threatening diseases in the therapeutic areas of HIV, Virology and Oncology - and yet more to come.


We are recruiting a.s.a.p. for a dedicated and experienced:

Admin Coordinator Medical (m/f/d)

  • Bereich:


  • Berufssparte:

    Andere Dienstleistungen

  • Arbeitsregion:

    Greater Munich

  • Art der Anstellung:


  • Kennziffer:


  • Aktualisierung:


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Your tasks

  • Provides administrative and clerical support to Medical team in Germany
  • Responsible for maintaining a calendar of appointments, meetings, and events
  • Prepares contracts with HCPs and other organisations and prepares documents for ZINC
  • Prioritizes workload involving multiple large projects/timelines (Coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance)
  • Maintains inventory of supplies for the department. Prepares general correspondence, faxes, and photocopying
  • Makes travel arrangements as needed
  • Creates and maintains files
  • Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's
  • Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities
  • Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations
  • Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances

Your qualifications

  • High school diploma and good administrative experience

  • Excellent verbal, written, and interpersonal skills are required.

  • Knowledge and understanding of administrative and office policies

  • Strong attention to detail

  • Must be able to work well independently under the general guidance of the manager

  • Must be able to resolve problems and make recommendations related to operations within the scope of responsibility

  • Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word etc.

  • Language skills: Fluent German and English

Your contact person

Osmarina Pereira
Senior Personalberaterin


Optares Medical GmbH & Co. KG
Osmarina Pereira
Heiligengeist Höfe 8
26121 Oldenburg