Medical Coordinator / Project Assistant (m/f/d)

Our client is a worldwide leading operating biopharmaceutical enterprise whose German subsidiary is based in Munich. He is one of the largest research-based biopharmaceutical company in the world and his global-leading approach to address unmet medical needs for patients with life-threating diseases is revolutionary.

Our client has a well-known history in scientific breakthroughs. He has recently developed innovative new therapeutics and advanced care of patients confronting life-threatening diseases in the therapeutic areas of HIV, Virology and Oncology - and yet more to come.


We are recruiting a.s.a.p. for a dedicated and experienced:

Medical Coordinator / Project Assistant (m/f/d)

  • Bereich:


  • Berufssparte:

    Medical Affairs

  • Arbeitsregion:

    Greater Munich area

  • Art der Anstellung:


  • Kennziffer:


  • Aktualisierung:


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Your tasks

  • Provides administrative support for Medical Affairs activities and ensures process compliance
  • Prepares contracts with Health Care Professionals and organisations; prepares and organizes documents for review and internal approval processes
  • Coordinates events of various scope, which includes the planning and organisation of specific event activities. Liaises with guests and speakers to assess needs and coordinates activities such as travel, accommodation, expense reports and tools and materials for presentations
  • Coordinates the preparation of the annual budget, monitors budgets regularly and prepares actual vs target analysis
  • Supports the organizational development and as such supports projects of various scope, including those improving processes or implementing new and/or revised software or other tools
  • Contributes to the goals and objectives of the entire department; keeps the bigger picture in mind, and influences workflows accordingly
  • Supports the organization of interviews and prepares the on-boarding of new team members
  • Maintains inventory of supplies for the department, prepares general correspondence, creates and maintains files; interacts with vendors, ensuring user training, etc.
  • Maintains calendars, schedules meetings and events, and makes travel arrangements as needed
  • Provides assistance to the TA Lead, including appointment and travel coordination

Your qualifications

  • High school diploma and good administrative experience
  • Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word
  • Ability to embrace our customers patient-centric values, including highest ethical and compliance standards
  • Excellent verbal, written, and interpersonal skills
  • Language skills: German and English verbal and written
  • Strong attention to detail
  • Ability to work independently under the general guidance of the manager
  • Ability to resolve problems and make recommendations related to operations within the scope of responsibility

Ihr Ansprechpartner

Monika Pavel


Optares Medical GmbH & Co. KG
Monika Pavel
Heiligengeist Höfe 8
26121 Oldenburg