Commercial Assistant Germany (m/f/d)

Our client is a leading and worldwide operating biopharmaceutical enterprise whose German subsidiary is based in Munich, Germany.


We are recruiting a.s.a.p. for a dedicated and qualified:

Commercial Assistant Germany (m/f/d)

  • Bereich:


  • Berufssparte:


  • Arbeitsregion:

    Greater Munich

  • Art der Anstellung:


  • Kennziffer:


  • Aktualisierung:


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Your tasks

  • Provides administrative and clerical support to Commercial team in Germany
  • Prepares contracts with HCPs and other organisations and prepares documents for ZINC
  • Management of all relevant PO’s
  • Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities. Liaises with internal staff, guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations. Organization of booth presence on conferences
  • Responsible for maintaining a calendar of appointments, meetings, and events.
    Makes travel arrangements as needed
  • Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance
  • Maintains inventory of supplies for the department. Prepares general correspondence, faxes, and photocopying
  • Creates and maintains files
  • Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly
  • Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and research variances

Your qualifications

  • High school diploma and good administrative experience
  • Advanced knowledge and experience using a number of office software such as Excel, PowerPoint and Word etc.
  • Knowledge and understanding of administrative and office policies
  • Must be able to work well independently under the general guidance of the manager
  • Must be able to resolve problems and make recommendations related to operations within the scope of responsibility
  • Resilient profile with the ability to deliver in an ambiguous environment
  • Strong attention to detail
  • Curious with learning agility
  • Operationally excellent
  • Organised with systematic approach to prioritisation
  • Process orientated to achieve the business objective
  • Ability to engage and manage multiple stakeholders to achieve the objective
  • Language skills: Fluent German and English.
  • Excellent verbal, written, and interpersonal skills are required

Ihr Ansprechpartner

Monika Pavel


Optares Medical GmbH & Co. KG
Monika Pavel
Heiligengeist Höfe 8
26121 Oldenburg