Assistant Congresses Administration & Events (m/f/d)

Our client is a leading operating biopharmaceutical enterprise with a presence in more than 70 countries. We are searching as soon as possible, in a temporary employment, for a dedicated and experienced

Assistant Congresses Administration & Events (m/f/d)

  • Bereich:


  • Berufssparte:

    Andere Dienstleistungen

  • Arbeitsregion:

    Raum München

  • Art der Anstellung:


  • Kennziffer:


  • Aktualisierung:


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Dann bewerben Sie sich gleich hier Online oder per E-Mail unter Angabe Ihres frühestmöglichen Eintrittstermins und Ihres Gehaltswunsches.

Your Tasks

  • Participant management for all congresses (national and international) (awareness of deadlines, participant registration, travel planning, HCP contracts, travel expenses)
  • Coordination of ZINC approvals for flyers, invitations, booth design for German congresses
  • Coordination of contracts via Oracle
  • Organization, coordination and implementation of regional events
  • Maintenance of Coco (draw up of events, update event information, slot management)
  • Budget management (process invoices, create Purchase Orders in Oracle, maintain PO-list, monthly provisions)
  • Cooperation with and coordination of working students

Your Qualifications

  • Strong background in marketing and/or project management
  • Fluent German and very good English language skills
  • Clear understanding of the organizational & planning aspects of congress/event management
  • Excellent interpersonal skills combined with strong cross-functional teamwork and collaboration skills
  • Experience in managing Congress/Event industry suppliers/agencies
  • Service-oriented attitude towards internal and external customers

Ihr Ansprechpartner

Bettina Cöppicus
Senior Personalberaterin


Optares ICM GmbH & Co. KG
Bettina Cöppicus
Heiligengeist Höfe 8
26121 Oldenburg